Planning and Managing Projects

Planning and managing projects can sound really dull and it almost certainly makes you think of piles and piles of administrative paperwork. But it doesn’t necessarily have to be, in fact when you are working on your own or in small groups; I think you can do too much planning and managing. Planning is always good, but if you do too much it can start to detract from your final outcome. You get set in stone and try to work around your planning in order to make it fit your project instead of using that time creatively on your project.

There are many tools and charts out there that will help you manage your projects. But if you were to use all of them, you could do nothing but plan. I think it’s important to filter out and selectively decide what planning and management you want to apply to a particular project. There was a great article on FreelanceSwitch the other day about pricing freelance work. This could be applied directly to you planning of the project, larger expensive projects involving a lot of work needs to planned more carefully than quick and cheap work.

I have personally found that most of the planning that you do with using charts is exactly the same planning that goes on in your head when you start thinking of a project. Most of these criteria are the source of your project idea. Why did you get the idea ion the first place, because you saw some kind of gab in the market or someone asked you to do it.

I think these charts are great for larger projects to manage people and tasks. For freelancers and smaller companies I think there main use is to show to clients. It shows that you are professional and they can see approximately how long a project will take.

I have included some of my charts below which I have made to analyse my WordPress Theme project. I’m glad that I didn’t do this at the beginning of my project, because I think that would have limited my creative process. I simply didn’t know enough about the possibilities of this projects until I started working with it in detail.

SWOT Analysis

A SWOT analysis measures a business unit, a proposition or idea; a PEST analysis below measures a market.

Strengths Weaknesses
  • Better usability
  • Easier to navigate
  • Better design
  • Improved author profiles
  • Niche market
  • Content specific
  • Limited scope for design
  • Customization could break layout
  • WordPress specific
  • Small market
  • Can’t offer 24/7 support
Opportunities Threats
  • Expandable market
  • Community development
  • Limited competitions
  • Self branding
  • Recognition
  • Competitors
  • Future software upgrades
  • Untested model

PEST Analysis

The PEST analysis measures the market and the users of your product.

Political Economical
  • GPL Licensing
  • Open Source Movement
  • Comment moderation
  • Freelancers
  • Web Professionals
Social Technological
  • Bloggers
  • Online community users
  • Open Source movement
  • Form strong community bonds
  • Tech savvy
  • WordPress users
  • Untested model

Gantt Chart

Developed by Henry Gantt as a tool for displaying the progression of a project.

kasper-gantt-chart

/Kasper – on Twitter and Delicious

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